By Tracey Benjamini, Account Executive, R&J Public Relations
The snow has finally melted and temperatures have made their way above the freezing mark which can only mean one thing after the long winter we’ve had, spring is finally here! For many people springtime means the yearly tradition of spring cleaning.
While most people take this time to clean out their gutters, rid their car of all signs of winter, or make room in their closet for their new spring wardrobe, we in the PR world should take this opportunity to do a little office spring cleaning (and I’m not talking about cleaning your co-workers’ moldy lunches out of the office fridge.) There are many studies that demonstrate correlations between organization and employee productivity, as well as disorganization costing companies valuable profits. Here are a few simple tips to keep you organized and productive this spring:
- Keep your workspace clutter-free– It has been proven that a cluttered and disorganized desk can actually add more stress to your work day, especially in small cubical environments where space in limited. Make sure to only keep vital information out on your desk so important items don’t get overlooked or lost in the shuffle.
- Everything should have its place- Whether it’s office supplies, files on your network’s server, or documents at your own desk, everything should have a designated home. By making sure all your team’s files are in the right place on the network or by organizing all your loose documents and notes in labeled folders, you’ll spend less time later on down the road searching for items that haven’t been put in their proper place.
- Stop relying on your email’s search function- For many of us this might be a hard habit to break. I know I use the search tool at least three or four times a day. By taking some time to organize important emails now, you’ll be able to cut down significantly on those lengthy searches in the future. Also be sure to delete space-consuming junk mail whenever possible!
- Spring cleaning for work isn’t limited to work- We’re in an industry where we are not limited to working in an office environment. For different circumstances PR professionals find themselves working from home fairly often. Whether your business is run out of your home office, or if you’re working from home due to a freak late-spring snow day, or even if you just need to do a little work on the weekend, it is important to have a designated workspace while at home. Similar rules apply at home as in the office. Having an organized work space in your house or apartment can help reduce distractions and make you more productive.
By taking some time this year to spring clean your work life you’ll become more organized and productive in the hectic world of Public Relations. Happy cleaning!